Event Code of Conduct
To give all participants the opportunity to benefit from Free Minds Festival events and activities, Free Minds Festival is committed to providing a friendly, safe, supportive and harassment-free environment for all event attendees and participants, regardless of gender, age, sexual orientation, gender identity, gender expression, disability, physical appearance, body size, race, ethnicity, religion or other group identity.
This code of conduct outlines the Free Minds Festival expectations for all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors and volunteers. Cooperation is expected from everyone, and organizers will actively enforce this code throughout this event. Violations are taken seriously.
All attendees, speakers, sponsors, vendors, partners, Free Minds Festival staff and volunteers at any Free Minds Festival virtual event and any related events are required to adhere to the following Code of Conduct. Event organizers will enforce this Code throughout the event entirety.
Expected behavior
Free Minds Festival expects event attendees and participants to communicate professionally and constructively, whether in person or virtually, handling dissent or disagreement with courtesy, dignity and an open mind, being respectful when providing feedback, and being open to alternate points of view. Likewise, Free Minds Festival expects that any sharing of information about the organization or any event attendees or participants via public communication channels be shared responsibly and in a way that clearly distinguishes individual opinion from fact.
Unacceptable behavior
Free Minds Festival does not tolerate harassment of event attendees or participants in any form. Harassment includes offensive verbal or written comments and negative behavior, either in real or virtual spaces, including those that are related to or are based upon gender, age, sexual orientation, gender identity, gender expression, disability, physical appearance, body size, race, ethnicity, religion or other group identity. Harassment also includes display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events and unwelcome physical contact or sexual attention.
Sexual language and imagery are not appropriate for any Free Minds Festival event venue, including talks, workshops, social gatherings and within social media channels. Sponsors, exhibitors, speakers, media representatives, commentators and activity organizers may not use sexualized language, images, activities or other material, or otherwise create a sexualized environment.
Registration to Free Minds Festival20 Live entitles an individual attendee access to the live and archived content delivered through the event. Any attempt to share event access with others is strictly prohibited. Instances of login credentials will be monitored throughout the event and attendees may be ejected without refund if found to be in violation of this policy.
Consequences of unacceptable behavior
If an attendee or participant, in either real or virtual space, engages in inappropriate, harassing, abusive or destructive behavior or language, event organizers will determine and carry out the appropriate course of action, including warning the offender, expulsion from the event without a refund and/or banning the offender from future Free Minds Festival events and activities. All participants are expected to observe these rules and behaviors in all event venues, including online venues and conference social events. Event participants seek to learn, network and enjoy themselves in the process, free from any type of harassment. Please participate responsibly and with respect for the rights of others.
What to do
If you are being harassed, notice that someone else is being harassed or have any other concerns about an individual's conduct, please report the information to an Free Minds Festival event staff member at it@freemindsfestival.com
Media capture and attribution
Free Minds Festival maintains the sole right to record, stream and host all content at Free Minds Festival events, whether in-person or virtually. Video and studio recording, including streaming of sessions of Free Minds Festival’s virtual platform, is strictly prohibited.
Video and photo consent
Registration and attendance at, or participation in, Free Minds Festival event meetings and other activities constitutes an agreement that allows Free Minds Festival to use and distribute the registrant's, attendee's and/or participant's image, name or voice in recordings, photographs, videos, websites, social media and/or print and digital collateral.